JSC “Eurointegracijos projektai” mainly specializes in public sector institutions consulting activities. Company services are used by municipalities, ministries, hospitals, education, social service agencies and various non-profit organizations.
PREPARATION OF THE EU SUPPORT DOCUMENTATION
Our specialists have accumulated more than 10 years experience in preparation of documentation required for the European Union support. Projects are being developed for organizations of public sector in various fields.
The EU projects are prepared on request to:
- update public infrastructure
- provide training for employees
- innovate the equipment
- improve social, cultural, health and other areas of services
- provide other services
You can find a more detailed information in the following website.
We offer you a 5-step workflow:
Step 1. Project initiation
- Advice of our specialist
- Client case study
- EU support feasibility assessment
- Appointment of a project manager for documentation preparation
Step 2. Project preparation
- Identification of a problem and formation of project ideas
- Collection of information – questionnaires, etc.
- Preparation of required documentation according to particular means
- Coordination of intermediate and final results with a customer
Step 3. Presentation of a project to an agency
- Gathering of prepared documentation
- Ensuring timely submission of the prepared information according to particular means
Step 4. Project assessment
Duration: 2-3 months
- Regular communication with an agency for the evaluation of an application
- Adjustment of prepared documentation taking into account the comments
Step 5. Signing of the agreement with an agency regarding the financial support
- Decision on financing of the project and support acceptance
To ensure the project run smoothly, we offer the following project administration services:
- organization of public procurement
- preparation of payment requests
- realization of communication with the implementing agency
- ensuring of project publicity
- preparation of final report
The duration of services: 5 years (starting from the signing date of the agreement on allocation of financial support for project implementation).
Upon receiving the EU support, public authorities may:
- develop public infrastructure
- increase efficiency of activities and productivity
- update technical and technological base in various fields
- improve the financial situation of an institution after receiving the EU support funds
Besides, the competitiveness of an institution is growing, and great influence and benefits of improving the physical infrastructure are felt.
STRATEGIC DEVELOPMENT PLANNING IN PUBLIC SECTOR
Strategic planning in Lithuanian public sector started in 1998, when it was decided to form the state budget on program basis. Although the first project of strategic planning was limited to the level of the Government, in the first few years the development plans have already been had by several municipalities of the country
Another important Lithuanian public sector strategic planning phase of development began in 2000, when following the Decision of the Lithuanian Government (No. 112/50) the strategic planning methodology was approved. Although after 2000, a lot of document changes and improvements were done, the emergence of the recent legal document demonstrated the desire of the country to move forward.
The strategic planning in Lithuania is described as a process, which establishes:
- trends of activities of an institution
- ways to carry out the mission and vision
- ways to achieve the objectives and results of the effective use of financial, material and human resources
Although strategic planning is particularly important for public sector institutions (especially local governments) in shaping the targeted development, in many public sector organizations this process is not yet applied in a complex way, but fragmentary.
Strategic planning in the public sector helps to create a sound management system, based on principles of sustainable development. This allows the public sector:
- the more efficient use of resources
- program coordination in different sectors
- coordination of program implementation
However, until now, one of the most persistent problems in the public sector still is the shortage of human resources with the necessary strategic planning knowledge and skills. For many public sector institutions it is difficult to develop high-quality, comprehensive, detailed development plan, therefore in the development of strategic plans, an important role falls on professional consultants and experts.
JSC “Eurointegracijos projektai” has been advising institutions of public sector for 13 years already. We can collect and organize timely, fair, good, reliable, sufficient and clear information to prepare a strategic development plan, as well as have professional skills needed to develop a comprehensive analysis of a strategic development plan. The consultants and experts of the JSC “Eurointegracijos projektai” can identify the key sectors for the strategic development that should be analyzed in preparing separate sectoral studies. Besides, they know the best way to integrate the results of these studies into the strategic development plan.
In order to develop a high-quality and comprehensive strategic development plan, as well as provide proper direction and development tools, we include politicians, socio-economic partners, community representatives, administration members of different levels into the process of strategic planning. For this purpose, we form working groups responsible for preparation of a strategic development plan, organize group meetings. We can also offer services of professional moderators
STRATEGIC PLANNING OF ACTIVITIES IN PUBLIC SECTOR
Strategic planning in the public sector is an important tool, enabling:
- to adapt more quickly to changes in the environment
- to use budgetary funds in a more rational way
- to implement intended programs more effectively
In preparation of public sector strategic plans, usually the strategic planning methodology approved by the Government of the Republic of Lithuania is followed. Although this method is not designed to, nor is a must, it incorporates key strategic business plan development principles for the preparation of business plans. The majority of public sector organizations and agencies have prepared and have proven strategic planning procedures that govern the preparation, reading, approval of the Board, and the monitoring and adjustment of a strategic action plan. In these procedures, preparation terms of separate components of the strategic action plan usually are indicated, however such terms are often not met, and the action plan preparation, approval and updating is delayed. While the action plan should be drawn up each year for a 3-year period, in several offices this principle is not followed.
After the development of a strategic business plan, usually three levels of evaluation criteria are identified:
The strategic action plan evaluation criteria are drawn up taking into account the goals and objectives, and they allow full assessment of the change in the key areas of authority within a specified period of time. The evaluation criteria must demonstrate a strategic action plan for the program results in a quantitative and qualitative expression, but often these criteria formulation and predicted values prediction receive insufficient attention. Often the criteria are difficult or impossible to measure, for evaluation survey data are used (although such surveys in the public sector are often not carried out), the criteria do not adequately reflect the achievement of its objectives. Proposed criteria for assessing value are often insufficient to assess the opportunities, and the achievement of these values is often not evaluated.
The main obstacles encountered in the development of a strategic action plan are:
- lack of planning experience
- insufficient administrative specialist skills in strategic planning
- lack of skills and knowledge of the details of goals and objectives
- absence of strategic planning division or the lack of staff in the division of an organization responsible for planning
For these reasons, strategic business plans are often not sufficiently coordinated with the provisions of the governing documents of the state strategic planning and the use of EU structural support, as well as with the approved budget of the institution.
Considering the above barriers to strategic planning, as well as to ensure the timely and meeting the legal requirements of the strategic action plan development process, it is necessary to increase the administrative capacity of professionals in the field of strategic planning. For this purpose, the external expert advice and training are recommended, and, where appropriate, the procurement of services from an organization that will coordinate the development of a strategic action plan.
JSC “Eurointegracijos projektai” has been advising public sector institutions and drawing up their strategic business plans for already 13 years. Our company can advise public sector institutions as long as the employees appointed for development of strategic plans acquire sufficient competence to formulate strategic business plans by themselves. Development of strategic business plans is one of the main competences of the company. We will prepare the strategic business plan for your institution on time, qualitatively and in coordination with the provisions of the governing documents of the national strategic planning and the use of the EU structural support, as well as with the approved budget of the institution.
COMPLEX FEASIBILITY STUDIES
The company is preparing large-scale comprehensive feasibility studies and carries out extensive research. The company has vast experience in organizing large-scale feasibility studies in the areas of tourism, business development, corporate image, transport, sport and leisure, education, culture and other areas.
QUALITY MANAGEMENT SYSTEMS INSTALLATION
The company professionals install quality management systems in municipalities and public sector organizations. The company specialists have installed quality management systems in 3 Lithuanian municipalities.
CAF IMPLEMENTATION SERVICES
Common Assessment Framework (hereinafter-CAF) is a quality management approach developed in accordance with the European Foundation for Quality Management Excellence model and the Speyer model developed by the German University of Management Sciences. This model is based on the premise that excellent organizational performance, citizen/customer-oriented results, employee and the public exposure results are achieved through the management performance in managing strategy, planning, people, partnerships, resources and processes. The model provides the opportunity to simultaneously look at the organization at different angles and to carry out a holistic analysis of its activities.
The company’s specialists have completed 1 CAF installation contract with Lithuanian municipalities.